SharePoint Site Administration Ribbons

After introducing the SharePoint 2010 ribbon interface for editing regular page content, we took a short tour of some of the basics of SharePoint Site Administration. We saw that within the Site Settings, some of the subcategories of site settings are edited as list, while others are configured as a dialog with a table of settings and customary OK and Cancel buttons. Now we’ll look at a third style of Site Settings subcategories – those which can be viewed and editing using a ribbon interface.

Like the SharePoint 2010 site content ribbons, the site settings subcategories with ribbons have a densely packed array of tools similar to Microsoft Office applications. Let’s start our journey into the Site Settings ribbons by looking at the Users and Permissions category’s Site permissions subcategory. From the Site Settings page, select the Site Permissions link under the Users and Permissions heading.

Once you enter the site permissions area, the Permissions Tools ribbon appears with the sole Edit tab selected. The four groups of controls in this ribbon:

(a) Grant — with Grant Permissions and Create Group buttons,

(b) Modify — including buttons to Edit User Permissions and Remove User Permissions,

(c) Check — sporting a Check Permissions button, and

(d) Manage — containing links to manage the Permissions Levels and Site Collection Administrators.

The list presented beneath the ribbon is a list of users and groups currently granted some level of access to the site. The columns in this list include a check for selecting the user or group, the user/group name, the type (e.g. User or SharePoint Group), and the Permission Levels (e.g. Full Control, Design, Contribute, Read, View Only, Limited Access).

Checking the box next to one of the existing users or groups enables both the Edit User Permissions and Remove User Permissions buttons in the Modify section of the ribbon. Then pressing the Edit User Permissions button loads the Edit Permissions modal dialog. This property sheet is referred to as a modal dialog because the rest of the Permission Tools management interface is faded into the background while you are interfacing with this dialog. The options in the Edit Permissions dialog title bar include icons to maximize or close (i.e. cancel) the dialog. At the bottom are customary OK and Cancel buttons. Of course the main attraction is in the middle of the dialog. Because this is an Edit dialog, the Users or Groups portion is fixed. It is the list of permissions in the Choose Permissions section that may be adjusted. You can check or uncheck the individual permissions:

• Full Control – Has full control.

• Design – Can view, add, update, delete, approve, and customize.

• Read – Can view pages and list items and download documents.

• View Only – Can view pages, list items, and documents. Documents types with server-side file handlers can be viewed in the browser but not downloaded.

Once you have adjusted the permissions, use the OK or Cancel button to either commit or abandon these changes.

Similarly, the Grant Permissions button in the Grant section of the ribbon brings up a Grant Permissions dialog which allows choosing Users or Groups (separated by semicolons if you indicate more than one), as well as an option to grant permissions either indirectly via SharePoint Group membership (which Microsoft recommends), or directly with the Full Control, Design, Contribute, Read, and View Only choices.

I hope that this brief introduction to one of the ribbon interfaces in SharePoint 2010 site administration has helped familiarize you with how the ribbon interface can be used to streamline management SharePoint tasks.

Author: Brad Werner

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